KYB Flow

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Overview

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Steps Detail

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Step 1: Company Info

• Legal Entity Name - Full legal name of the company
• Contact Name - Primary contact person
• Contact Channel - Telegram, WhatsApp, WeChat, or Email
• Contact Info - Phone number or email address
• Sales Representative - Your internal sales rep (if applicable)
• Language - Preferred communication language

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Step 2: Entity Type

• Corporation
• Partnership
• Trust
• Foundation
• Non-profit Organization
• Government Entity

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Step 3: Business Details

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Sub-step 3.1: Location

• Country of incorporation
• Operating countries (multiple allowed)

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Sub-step 3.2: Source of Funds

• Primary sources of business revenue
• Investment sources

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Sub-step 3.3: Business Nature

• Nature of business (dropdown)
• Custom description if “Others” selected

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Step 4: Document Upload

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Sub-step 4.1: Basic Information

• Company name (English)
• Company name (Chinese, if applicable)
• Previous name (if changed)
• Date of establishment
• Registration number
• Website URL

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Sub-step 4.2: Address

• Registered address
• Proof of registered address document
• Business address (if different)
• Proof of business address document

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Sub-step 4.3: Corporate Documents

• Certificate of Incorporation
• Articles of Association
• Employment Certificate
• Certificate of Good Standing

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Sub-step 4.4: Additional Information

• Any additional notes
• Supporting documents

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Step 5: Financial Information

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Sub-step 5.1: Source of Funds

• Source of funds types (multiple)
• Source of wealth
• Other details

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Sub-step 5.2: Financial Details

• Tax ID
• VAT/GST number
• Estimated annual turnover
• Estimated net assets
• Estimated liquid assets
• Trading activity duration
• Monthly trading volume

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Sub-step 5.3: Additional

• Account purpose
• Additional financial information

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Step 6: Connected Parties

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Sub-step 6.1: Structure Level

• Organizational structure complexity:
  • Simple Structure (≤ 3 layers)
  • Multiple Structure (4 layers)
  • Complex Structure (> 4 layers)
• Shareholders’ registered locations

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Sub-step 6.2: Applicable Roles

• Director (required)
• Authorized Person (required)
• Ultimate Beneficial Owner (UBO) (optional)
• Principal (optional)
• Trustee (optional)
• Beneficiary (optional)
• Corporate Shareholder (optional)

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Sub-step 6.3: Personnel Information

• First and last name
• Email and phone
• Nationality
• ID type and number
• Job position
• Proof of Identity (POI) document

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Sub-step 6.4: Additional Information

• Additional notes about connected parties
• Supporting documents

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Step 7: Corporate Governance

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Sub-step 7.1: Governance Questions

• Governance Structure Chart (required upload)
• DAO/Decentralized Governance - Yes/No question
• Client Due Diligence - Whether due diligence on own clients has been conducted

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Sub-step 7.2: Additional Information

• Additional governance notes
• Summary and confirmation

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Step 8: Review & Submit

• Summary of all sections
• Document previews
• Edit any section
• Final submission

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Status Tracking

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Progress Steps

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Sub-step Tracking

{
  "progress": {
    "currentStep": 5,
    "currentAccountTypeStep": 3,
    "currentDocumentStep": 2,
    "currentFinancialStep": 1,
    "currentConnectedPartiesStep": 3,
    "currentCorporateGovernanceStep": 1
  }
}

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Submitted Data Structure

{
  "submittedData": {
    "companyInfo": {
      "contactName": "John Doe",
      "contactInfo": "+65 9123 4567",
      "contactChannel": "telegram",
      "legalEntityName": "Acme Pte Ltd",
      "salesRep": "Jane Smith",
      "language": "english"
    },
    "accountType": {
      "entityType": "Corporation",
      "incorpCountry": { "name": "Singapore" },
      "operatingCountries": [{ "name": "Singapore" }],
      "sourceOfFunds": [{ "name": "Business Revenue" }],
      "natureOfBusiness": "Software Development"
    },
    "documents": {
      "companyNameEn": "Acme Pte Ltd",
      "registrationNumber": "202012345K",
      "dateOfEstablishment": "2020-01-15",
      "registeredAddress": "1 Raffles Place, Singapore",
      "certificateOfIncorporation": "https://storage.../cert.pdf"
    },
    "financialInfo": {
      "sourceOfFundsTypes": ["Business Revenue"],
      "sourceOfWealth": ["Business Ownership"],
      "estimatedAnnualTurnover": "$1M - $5M",
      "accountPurpose": "Business Operations"
    },
    "connectedParties": {
      "structureLevel": "Simple Structure - <= 3 layers",
      "applicableRoles": ["director", "auth_person"],
      "connectedParties": [{
        "role": "director",
        "firstName": "John",
        "lastName": "Doe",
        "email": "john@acme.com",
        "nationality": { "name": "Singapore" }
      }]
    },
    "corporateGovernance": {
      "governanceChart": "https://storage.../chart.pdf",
      "isDAO": false,
      "conductedDueDiligence": true
    },
    "submittedAt": "2024-01-15T10:30:00Z",
    "subjectType": "KYB"
  }
}

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Time to Complete

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Best Practices

1. Prepare documents in advance - Gather all corporate documents before starting
2. Identify all connected parties - Have UBO and director information ready
3. Save progress - The system auto-saves; users can resume later
4. Review carefully - All information is reviewed during the process
5. Provide accurate data - Inaccurate information causes delays

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Document Requirements

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Required Documents

• Certificate of Incorporation
• Proof of registered address
• Governance structure chart
• ID documents for all connected parties

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Optional Documents

• Certificate of Good Standing
• Employment Certificate
• Additional supporting documents